As part of the Erasmus+ accreditation in the field of youth, Scout Society Association is looking for partners from the programme countries for a series of already planned activities to be implemented between March and August 2024. You can find the specifics of the activities below.

If you are interested in joining as a partner, we kindly ask you to submit your application form before the 25-02-2025 at the latest.

Consortium composition

Experienced and beginner organisations in the Erasmus+ field interested in Youth Participation topic. In the selection process, we will consider geographical balance and experience in the topic.

Mutual partnership will be considerate !

Eligible countries

EU Members states: Belgium, Bulgaria, Czechia, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Croatia, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, Netherlands, Austria, Poland, Portugal, Slovenia, Slovakia, Finland, Sweden.

Other associated countries: Norway, Iceland, Lichtenstein, Turkey, North Macedonia, and Serbia.

Coordinator: The coordinator will be Scout Society, a Romanian NGO active in the youth field since 2011, leading projects on the topics of youth participation, youth empowerment, sport and well-being, digital transformation and entrepreneurship.

Description of activities

Participants selection:

Young people who are interested in the project topic and motivated to acquire knowledge and skills about community engagement.

Gender balance will be kept in the selection process of youngsters as much as possible.

Group leaders will be appointed by the partner organisations.

The selection is open to all young people following the description, regardless of socioeconomic status, ethnicity, religion, sexual orientation etc.

This project involves a mixed background of participants including young people with disadvantaged backgrounds, facing socio economic, geographical and cultural obstacles and/or belonging to minority groups.

Follow-up and reimbursement:

Specific obligations of the Partner in the mobilities:

involve volunteers of the organization, young people from local community with whom they are developing regular activities;
involve 1 group leader from the organization in the case of Youth exchange;
assure that all participants travel together with the group leader in the case of Youth exchange;
Take part in preparation, implementation, evaluation and follow-up stages of the entire project;
carry out preparation activities of the sending group prior to the mobility;
availability during the project in case participants or Coordinating organisation need;
assumes full responsibility for the information provided regarding travel costs, the legality of all travel documents and the fair distribution of funds to participants if necessary;
understands and agrees to keep the grant agreement for reimbursement of travel costs, the travel documents and annexes underlying it for a period of 5 years and undertakes to return part or all of the grant in the event of irregularities found out in any audit or financial control;
assumes to organize follow-up activities where reintegration of the participants is supported and the mobility results are exploited. Also, assume to fill in the Dissemination form provided by the Coordinator.
ensures measures aimed at enhancing the visibility of the project and the visibility of the Erasmus+ Programme in general;
ensures the promotion and dissemination of project results during and after the activity through the web site of the organization, press releases, posts on social media and any other relevant activity.


All the mobilities are Youth Exchanges. According to the programme regulations the national group of participants shall travel all together accompanied by the group leaders.

The travel costs will be reimbursed up to travel distance band and Erasmus+ programme rules:

Travel distances in case of standard travel

Between 100 and 499 KM: 180 EUR per participant
Between 500 and 1999 KM: 275 EUR per participant
Between 2000 and 2999 KM: 360 EUR per participant

Travel distances in case of green travel

Between 100 and 499 KM: 210 EUR per participant
Between 500 and 1999 KM: 320 EUR per participant
Between 2000 and 2999 KM: 410 EUR per participant
NOTE: Green travel is considered the following means of transport: car pooling, train, bus, minibus.

The money transfer for reimbursement is operated only by bank transfer to the Partner organization bank account (bank transfer to participants or third parties is not eligible) representing the reimbursement of participants’ travel costs.

Conditions for reimbursement:

Reimbursement will be done after the end of the mobility after participants and partner organization will accomplish their obligations:

the participation in activities in a proportion of 100%

complete dissemination activities

all participants have the responsibility to fill out evaluation forms and the group leaders have to fill in the Erasmus+ participants report that will be received via email

partner organizations collect and provide all travel documents to the coordinating organization

Reimbursement form – ANNEX 1

filling in the Dissemination form – ANNEX 2

providing the green travel statements (where will be the case) – ANNEX 3

fewer opportunities statement (where will be the case) – ANNEX 4

Call for partners in the frame of Erasmus+ accreditation in the field of youth

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